Why we collect personal information

As a staffing firm, we provide applicants to employers for permanent jobs, independent professional contracts, and short-term worker placements. In order to support our applicants’ career objectives and our clients’ resourcing needs, a database containing candidate and client data is recorded and preserved. An essential component of this procedure is the candidates’ personal information being shared with the clients.

Your application for employment, employee records, and employment administration are the major reasons your personal information is collected. If the relevant law requires us to do so, we might additionally need to gather your information.

What information may be collected

We must need your personal information in order to offer you job-seeking assistance. We use the following methods to collect your information:

• When you visit the website, we may collect information about you, such as traffic, location, weblogs, content from surveys and contact forms, other communication data, and the resources you access. If you get in touch with us, we might also keep a record of that communication.

• Users of the Website may aggregately collect your information for the purpose of direct marketing by phone, email, or messaging; however, you have the option to discontinue receiving marketing communications at any time.

• When you apply to us by mail, online, or email, please include reference and/or police

In order to match candidates with potential positions, hire people, offer candidates placement at its customers, refer candidates for employment to customers, provide general work seeking services, analyze employment data, and fulfill other obligations when acting as an employer, hirer, or employment agency, Synex Talent will only collect, store, and process personal information.

Contact details (address, phone number, email address), nationality and work permit status, date of birth, employment, education, professional credentials, licenses, information from references, financial and tax-related data, employee identification number, BGV tests, Benefits selections (possibly including information about health insurance and retirement plans), biometric data, and employee benefits are listed among the details that must be provided.

In order to manage your ongoing job connection, more personal data will be gathered throughout your employment. Time attendance records, leave requests, health certifications, performance reviews, etc. are a few examples.

Most of the time, you will be asked directly for personal information. There are situations in which third parties, such executive search firms or third-party recruiting providers, may give information about you. We utilize “Cookies” and “Web Beacons” to gather this data about you when you visit our website.

By sending us information, you consent to the limitation of liability that will never apply to us—or to our owners, directors, officers, staff, clients, or agents—for any improper or wrong use of the data that we choose to use. Regarding the prospective employers and other parties mentioned in this Policy who may get your information, we make no guarantees or promises of any sort, and we are not liable for how they use it. We don’t guarantee that you will be hired after accepting a position through our website, and we don’t make any claims about that possibility. Any illegal or inappropriate actions or inactions on the part of an employer that you discover via this website are not under our control and we disclaim all liability.

Use of personal information

In accordance with the relevant local legislation, Synex Talent will process your personal information in a transparent, equitable, and lawful manner. Synex Talent will utilize the personal information you provide to manage the procedures related to your employment. The following uses of the data that Synex Talent possesses are permissible.

When it is in our legitimate interest (we have a business or commercial reason) When it is necessary to protect someone’s life or when it is our legal obligation, we may use the information below.

• To fulfill a contract we have with you.

• When you consent to it.

• To make sure the Content and Services offered through the Website are presented in the most efficient way for you and your device.




• Synex Talent will utilize the personal information it has acquired or retained to handle the procedures related to your employment. These pursuits could involve the following:

• Recruiting, choosing, and assigning duties

• Payroll processing; Continuous management of human resources, including superannuation; management of workers’ compensation, workplace health and safety; staff development; staff appraisals; probation; and promotion

• Additionally, Synex Talent may use personal data for debt collection, disciplinary actions, and grievance management.

Third Party

We do not share personal data (phone numbers) or consent with third parties/affiliates or partners.

Security and Control of Personal Information

To prevent misuse, loss, alteration, and destruction of your information, Synex Talent employs a number of security measures. To store and have accurate data, reasonable measures are used. Without your permission, Synex Talent will not divulge any of the information you submit to us.

We store your personal data on safe systems that are run by Synex Talent. We take the necessary precautions to shield our users’ personal data from unwanted access, alteration, disclosure, or destruction. Specifically:

• We limit access to personal information to Synex Talent employees and software providers who need to use your information to provide our services or respond to your requests.

• We review our information collection, storage, and processing practices, including physical and security measures to guard against unauthorized access to systems.

• If your information is involved in a security breach, Synex Talent will notify you and take the necessary legal action.

• We teach our employees on how to keep your information private and secure.

Disclosure of information outside the Local Jurisdiction

Our employees who work both inside and outside of the Local Jurisdiction, as well as outside organizations we may hire to deliver some of our services, may have access to your information. Our employees and other parties have an obligation to protect the privacy and security of your information.

If any information needs to be shared with organizations that are not under local jurisdiction, permission must be obtained before sharing it with them.

Synex Talent will make sure that these other agencies, clients, and businesses abide by the company’s privacy policy and use information in a lawful manner.

Your Rights

You will always have the rights set forth by the relevant local law with regard to the processing of your personal data. Additionally, you have the following rights under this policy:

• Right of access: This gives you the ability to obtain a copy of the personal information that Synex Talent has on you, along with the justification for its processing and disclosure.

• Right to request correction and deletion: In accordance with local regulations that may be in effect, you may be able to ask Synex Talent to correct, remove, or block (as necessary) any inaccurate, incomplete, or superfluous Personal Data. If you have successfully exercised your right to object to processing (see below), if we may have processed your information unlawfully, or if we must erase your personal data in order to comply with local laws, you also have the right to request that we delete or remove your personal data. But, the only situation in which we wouldn’t be able to remove material at your request is if we had a good faith legal obligation to preserve it.

• Right to data portability: You might be able to have a copy of some Personal Data in a widely used machine-readable format, subject to the local laws that apply. This right only applies to automated data that we used to carry out a contract with you or to data that we utilized with your initial consent.

• Right to object: If the processing of your personal data affects your fundamental freedoms and rights, you may be able to object to it. Additionally, if we are using your personal information for direct marketing, you have the right to object. Synex Talent may be obligated by law to process your Personal Data in spite of your objections. In rare circumstances, we might be able to show that processing your information is justified and necessary, superseding your rights and liberties.

• Right to restriction of processing: If you want us to verify the accuracy of the data, you may compel Synex Talent to limit how it processes your personal data under the following conditions: (1) (2) if you object to our using the data even if it is illegal; (3) if you require the data to be kept on file even after we no longer need it in order to establish, pursue, or defend legal claims; or (4) even if you have objected to our use of your data, we still need to confirm that we have compelling business interests to use it. Synex Talent will only process your personal information for storage needs within the restricted processing time, with your permission, for the filing, defense, or exercise of legal claims, or for other legally permissible uses.

• In the event of a violation, you are entitled to pursue all available remedies under the applicable Land legislation. In general, you should contact Synex Talent, the company who initially obtained the pertinent Personal Data, to seek recourse for any violations of this policy.

• Right to revoke consent: If the processing of your data is dependent on your consent, you have the right to do so at any moment. The lawfulness of processing carried out using that consent prior to its withdrawal will remain unaffected by the withdrawal of that consent.

• Cookie Policy

• Cookies are stored by Synex Talent when you visit www.synextalent.com. This cookie does not monitor or provide any functionality outside of the www.synextalent.com website; it just helps our website provide you with the best experience possible. We can preserve your search choices and remember your most recent search when you return thanks to this cookie.

• We don’t employ analytics or tracking systems to send anonymous data to www.synextalent.com for reporting needs. Additionally, we affirm that we do not provide your information to any other parties other than www.synextalent.com.

• What’s a cookie? When you visit a website, text files called cookies are downloaded to your device. These files include information. Afterwards, cookies are either sent back to the website that sent them or, depending on the website policy, to another website that accepts cookies. Cookies provide the website the ability to identify the user’s device and retain some data related to the user’s preferences or previous activities. The amount of data gathered will vary based on each website’s policies.

• It is very possible that other websites may contain cookies that are used for a variety of purposes if you are ever diverted from our website to any other website or websites. You are the one who determines what steps to take on other websites.

• Please be aware that we do not receive any information about cookies that is gathered by another website or websites. You can still access the essential services offered by the www.synextalent.com website even if you have cookies disabled.

• Please refer to our Privacy Policy for further information on privacy and how we use and safeguard your data after authorization.

How to access, change, delete or obtain a copy of your information

The person in charge of your information is Synex Talent. We ask that before you ask any questions you may have about your Personal Data, you use the connections or channels provided to get in touch with the relevant recruiting staff.

You can submit a written request to exercise any of the aforementioned rights. Synex Talent may need to confirm your identification and obtain more information in order to process your request. If the appropriate local law specifies a timeframe for responses, Synex Talent will follow it; if not, it will reply to these requests within a reasonable timeframe.

You have the right to access information that is kept about you thanks to the GDPR and the Data Protection Act of 1998. To make sure your data is correct and comprehensive, we also urge you to get in touch with us. Please contact info@synextalent.com with any questions about the aforementioned.

Complaints

Should you have any complaints regarding Synex Talent’s handling of your personal data or wish to raise any privacy-related issues, please get in touch with the company’s data protection officer at:

Email: info@synextalent.com, Postal Address: 44 Bearfoot Rd Suite 200 Northborough MA 01532.

Amendments

We periodically check our privacy statement. Any future modifications to our privacy statement will be announced on our website. To be informed of any such modifications, we advise you to periodically review this Policy.

The last modification to this policy was made on february 19, 2025.